Minutes – 12/07/16
MINUTES OF THE MEETING HELD IN THE PARISH ROOMS ELVASTON STREET, DRAYCOTT ON TUESDAY 12 JULY 2016 AT 7.30PM
Present; Chairman – V Clare
Councillors – M Selwood, A Wilson, D Orchard, B Rogerson, J Fletcher, M Alexander, D Dundas, A McCandless
Derbyshire County Council – Councillor R Parkinson
PART 1 – NON-CONFIDENTIAL ITEMS
080/16. Apologies- RESOLVED to approve the apologies for absence submitted on behalf of Councillor C Withey and PCSO K Pykett
081/16. Variation of Order of Business – none.
082/16. Declaration of Members Interests – none.
083/16. Dispensations – none.
084/16. Public Speaking –
Derbyshire Constabulary – PCSO Pykett had provided a written report detailing 5 crimes since the last meeting. She had also reported that she had been instructed by her Sergeant that she should no longer attend Parish Council meetings unless invited for a particular matter.
Derbyshire County Council – Cllr Parkinson had provided a written report. It was noted that Cllr Parkinson is pursuing DCC for more information about the Community Priorities programme on behalf of the Parish Council.
Erewash Borough Council – Cllrs McCandless and Clare reported on EBC activities.
085/16.Minutes – RESOLVED to confirm as a correct record the Minutes of the meetings held on the 14 June 2016 and 12 July 2016.
086/16 To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. – No items were deemed confidential.
087/16 Chairman’s Announcements. – the Chairman thanked Councillors who had helped at the Band concert. She reported on the St Chad’s Water LNR celebration with Tesco and the DMGT play area improvements opening event. She along with the vice-Chairman Cllr Orchard and Cllr Alexander had attended the D in B lunch. She also reported that there had not been a request for an election following the advertising of the casual vacancy. The vacancy would be filled by co-option with a closing date for applications of the 31 August 2016.
088/16. Report of the Parish Clerk –
a) Planning Applications – the method of consultation and response for applications received during the remainder of July and August was RESOLVED.
b) Staff Appraisal – RESOLVED to note that Councillors Clare and Orchard carried out a staff appraisal and review of the Clerk’s contract, job description and person specification on the 16 June 2016.
c) EBC – Small Grants Scheme – RESOLVED to note that the Borough Council has approved a grant of £1200 towards the cost of the summer play scheme.
d) Newsletter – RESOLVED that a Parish Council newsletter should not be produced in September.
e) Auto-enrolment – RESOLVED the appointment of Erewash Borough Council to act as advisors at a one-off cost of £200.
f) Leisure Green – MUGA – RESOLVED to make an application to Awards for All for a grant for the refurbishment of the MUGA.
g) Football teams – RESOLVED to note the update on teams using the playing fields next season.
h) Christmas Lights switch-on – RESOLVED to note the response from the Draycott Village Fund concerning the dates for the Christmas Lights switch-on in future years.
i) Brass Band Concert 2016 – RESOLVED that should EBC offer the Parish Council a Band Concert in 2017; i) it be a ‘stand alone’ event ii) the PC will not provide ‘free refreshments’ iii) the Scouts be given a donation for hosting the event.
a) Accounts for payment and receipts since the last meeting.
PAYMENTS – £
Eon – Parish Rooms 23.56
EON – Pavilion 8.85
JWP – Web-site Management 35.25
EBC – Rates – Cemetery 51.00
BT – Telephone and internet 151.82
Staff salary and wages 1805.18
Petty cash 12.55
St Chad’s Fishing club – litter picking 75.00
GB Water – Legionella testing 42.00
Paul Guyll – grounds maintenance 529.00
Horizon Landscapes – grds maint incl SCW project 26370.19
1st Draycott & Wilne Scout Group – donation 200.00 GP of C (Band concert)
David Sims – Band Concert PA 50.00 GP of C (Band Concert)
S Berresford – pavilion 30.00
Boston Promotional Gifts UK – sign 12.00
Groundwork UK – Tesco Grant – SCW 9000.00
TA and VR- Rent 180.90
Draycott & LE TT Club – Rent 555.00
Funeral Services – Ashes 152.00
1st Draycott and Wilne Scout Group – Rent 100.00
Mr Clemerson – garage space rent 75.00
Fishers Memorials – Memorial permission 60.00
Funeral Services – Ashes 42.00
EBC – Play scheme grant 1200.00
b) Financial Statement – RESOLVED to note the statement
090/16 Planning – RESOLVED to approve the RECOMMENDATION of the Planning Committee held on the 12 July 2016;
Applications – ERE/0615/0007 – 93 Station Road, Draycott ERE/0616/0015 – 21 Milner Avenue, Draycott – no objections
Approval – ERE/0316/0027 – Land East of 4 and 2 Attewell Close, Draycott
091/16 DALC Circulars – 10/2016 – 12/2016
092/16 Items for Information – Clerks and Councils Direct, The Clerk,
PART II – CONFIDENTIAL INFORMATION – EXEMPT MATTERS – none