Minutes – 11/10/16
MINUTES OF THE MEETING HELD IN THE PARISH ROOMS ELVASTON STREET, DRAYCOTT ON TUESDAY 11 OCTOBER 2016 AT 7.30PM
Present; Chairman – V Clare
Councillors – M Selwood, A Wilson,B Rogerson, J Fletcher, D Dundas, D Orchard, M Alexander
Members of Public – D Freemantle – Derby Road, S Evison & K Williams – Cleveland Ave.
PART 1 – NON-CONFIDENTIAL ITEMS
106/16. Apologies- RESOLVED to approve the apologies for absence submitted on behalf of Councillors A Mc Candless, C Withey, R Parkinson
107/16. Variation of Order of Business – agreed that ‘Post office – relocation ‘(Minute 114/16i) be added as an emergency item.
108/16. Declaration of Members Interests – none.
109/16. Dispensations – none
110/16. Public Speaking –
Derbyshire Constabulary – PCSO Pykett had provided a written report detailing 5 crimes since the last meeting.
Derbyshire County Council – Cllr Parkinson had provided a written report
Erewash Borough Council – Cllr Clare reported on EBC activities.
111/16.Minutes – RESOLVED to confirm as a correct record the Minutes of the meetings held on the 13 September 2016 and 11 October 2016.
112/16 To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. – RESOLVED that in view of the confidential nature of the item on the Grounds Maintenance quotations for 2017/18 the press and public be excluded from the meeting in accordance with the Public bodies(Admission to Meetings) Act 1960 s1 in order to discuss the item.
113/16 Chairman’s Announcements. – no applications have been received to fill the casual vacancy. The closing date has been extended to the 31 October 2016.
Forthcoming meetings – 17/10/16 – WWI Meeting, 20/10/16 – Meeting with the Derby and Sandiacre Canal Trust.
Congratulations to Draycott in Bloom in achieving a Gold Award in the small town category of the East Midlands in Bloom competition. The Parish Council had been given a copy of the certificate – which was circulated. It was agreed that the Clerk should pass on the Parish Council’s congratulations.
114/16. Report of the Parish Clerk –
a) Christmas Illuminations for 2016 – RESOLVED; i) to accept the advice of Mr Evans who has suggested that the situation be monitored this Christmas as long as Cllrs Orchard and Wilson are present when the tree is erected to ensure that it is put in to at least a depth of 3 foot of the pipe. If there are still problems during the Christmas period then the situation be reviewed in the New Year. ii) to note that no response was received from DVF therefore it is assumed that the only request for DPC is to arrange for the lights to be switched on at 7pm on the 29 November.
b) Standing Orders, Financial Regulations, Direct Debits/Standing Orders and Polices –RESOLVED i) that amendments to the policies be made in line with the Clerks Report ii) that the direct debits and standing orders payments be approved.
c) DCC – Town/Parish Council Snow Warden Scheme – RESOLVED that the Parish Council should continue to provide information as part of the scheme.
d) EBC – Stanton Regeneration Site Supplementary Planning Document – consultation – The Parish Council’s response was RESOLVED.
e) Draycott in Bloom – request for the Parish Council to apply for a permanent structure licence for the planter in the Market Place – RESOLVED to apply for a permanent structure licence subject to receiving the outstanding information from the DVF.
f) Meeting with Leisure Green users 6/10/16 – RESOLVED i) that the litter bin near the teen shelter should not be removed. ii) that the floodlights should continue to be on until 10pm each evening.
g) Budget making timetable for 2017/18 – the timetable was RESOLVED.
h) Holocaust Remembrance Day – 27/1/17 – RESOLVED not to commemorate the event.
i) Post Office relocation – consultation – RESOLVED i) that the Parish Council response be considered at the next Parish Council meeting. ii) that information be put on the notice boards and web-site giving information to residents on how to respond iii) that clarification was being sought as to whether a petition would count as one objection regardless of the number of signatures.
a) Accounts for payment and receipts since the last meeting.
PAYMENTS – £
Direct Debits –
Eon – Parish Rooms 18.83
JWP – Web-site Management 35.25
EBC – Rates – Cemetery 51.00
BTelecom – phone and internet 147.62
Staff salary and wages 1773.47
Petty cash 13.05
St Chad’s Fishing club – litter picking 75.00
GB Water – Legionella testing 42.00
Paul Guyll – grounds maintenance 637.00
Horizon Landscapes – grds maint 7472.16
Draycott C Primary School – hall hire – playscheme 840.00
Excel office Equipment – stationery 12.35
Royal British Legion ‘poppy appeal’ – wreath 17.00 (G P of C)
TA and VR – rent – Leisure Green 180.90
Awards for All – MUGA – Leisure Green 9582.50
b) Financial Statement – RESOLVED to note the statement.
116/16 Planning – RESOLVED to approve the RECOMMENDATIONS from the Planning Committee meeting on the 11 October 2016.
Application – ERE/0916/0029 – 58 Walter Street, Draycott – no objections
117/16 DALC Circulars – 15/2016
118/16 Items for Information – EBC Minutes and Agendas and ICCM
PART II – CONFIDENTIAL INFORMATION – EXEMPT MATTERS –
119/16 Grounds Maintenance Quotations 2017/18 – RESOLVED that Horizon Landscapes Ltd & Dirty Wellies Gardening Company Ltd be appointed contractors for 2017/18.